Invoice OCR Software, Rebuilt for AI
Scan paper and digital invoices from every supplier into Excel, CSV or JSON, in the same columns month after month. No templates, capture zones or per-vendor rules to maintain: say what you need in plain words and the AI reads any layout.
What would you like to extract?
- No templates or zonal setup
- Scans and phone photos
- Uploaded documents deleted within 48 hours
The output
What you get: scanned paper in, structured data out
Your columns, as your prompt names them, and the file and page each row came from. A value or a row the panel of AI agents cannot agree on is flagged as Review Needed, with what to check.
| Invoice # | Date | Vendor | Net | Tax | Total | Source File | Review Needed | |
|---|---|---|---|---|---|---|---|---|
| 2 | 8841 | 03/03/2026 | Lindqvist Timber AB | 2,140.00 | 535.00 | 2,675.00 | [Page 1] scan_batch_014.pdf | |
| 3 | 8842 | 04/03/2026 | Lindqvist Timber AB | 960.00 | 240.00 | 1,200.00 | [Page 2] scan_batch_014.pdf | |
| 4 | INV-2277 | 05/03/2026 | Meridian Supplies | 318.40 | 63.68 | 382.08 | [Page 3] scan_batch_014.pdf | |
| 5 | A-10441 | 07/03/2026 | Cordova Electrical | 1,875.00 | 375.00 | 2,250.00 | IMG_2214.jpg | |
| 6 | 7719 | 09/03/2026 | Westgate Plant Hire | 640.00 | 128.00 | 768.00 | fax_archive_112.pdf | Verify low-res scan |
| 7 | INV-2281 | 10/03/2026 | Meridian Supplies | 84.90 | 16.98 | 101.88 | [Page 4] scan_batch_014.pdf | |
| 8 | 2026-114 | 12/03/2026 | Bauer Logistik GmbH | 1,420.00 | 269.80 | 1,689.80 | german_scans.pdf | |
| 9 | 55210 | 14/03/2026 | Harbor Fuel Supply | 512.30 | 102.46 | 614.76 | IMG_2230.jpg | |
| 10 | INV-2290 | 17/03/2026 | Meridian Supplies | 228.00 | 45.60 | 273.60 | [Page 6] scan_batch_014.pdf | |
| 11 | 8850 | 19/03/2026 | Lindqvist Timber AB | 3,310.00 | 827.50 | 4,137.50 | scan_batch_015.pdf |
Three steps
How AI invoice scanning works
Upload your invoices
Scanned paper, digital PDFs or phone photos, exactly as you have them. A stack of invoices scanned into one PDF is fine, and mixed vendors, layouts, scan quality and languages can go in together.
Describe your spreadsheet
Name your columns in plain words, and say whether you want a row per invoice or per line item. That is the whole setup, for every vendor at once. Where your instructions or the invoices leave something genuinely open, our AI can stop and ask you rather than decide on its own.
Download structured data
Excel, CSV or JSON, with numbers as numbers and dates as dates. In the results viewer, one click opens any row, Review Needed values included, beside the page it came from.
Reliability
Reading an invoice is the easy part
A chat app or an agent reading invoices on its own can hallucinate a value, skip a page of a long PDF, or report success over a failure, and nobody finds out. Here:
A panel of AI agents has to agree on every value
You are not trusting a single read of a rough scan.
What the panel cannot agree on is flagged as Review Needed
With what to check and where to look, so you check only the less certain values, not the whole spreadsheet.
A page or document that fails is reported, never skipped in silence
You are told which file, and you are not charged for it.
A single PDF up to 5,000 pages, a batch up to 6,000 files
Every page and every file read and checked the same way as the first, so a scanned archive goes in as one job instead of twenty, and several jobs can run at once.
The same columns and formats, every time
Every supplier's invoices come out in the same columns, date and number formats, and again next month, so they import into your accounting software or ERP without hand-fixing.
Invoices in any language
Invoices in Latin, Cyrillic, Greek, Arabic, Hebrew, Thai or East Asian scripts can share a batch, with regional date, number and tax formats read in context.
Comparison
AI-native extraction vs. template and zonal OCR
Invoice OCR works in one of two ways: template or zonal extraction, configured per invoice layout, or AI extraction that reads each document's own layout. The difference that matters is what happens when an invoice doesn't match a configured template.
| Evaluation dimension | Template & zonal OCR | AI-native extraction |
|---|---|---|
| Setup before the first page | A template or capture zones, configured per invoice layout before extraction from that layout can begin. | None. You describe the columns you want in plain language; the prompt is the entire configuration. |
| A new vendor's invoice arrives | A new layout has no template yet; one must be configured before that invoice can be extracted. | Works on the first page: the AI reads the layout it's given, so new vendors need no setup. |
| A vendor redesigns their invoice | Capture zones are anchored to the old layout. A changed layout means reconfiguring the template. | Nothing is anchored to the old layout. The redesigned invoice is read like any other. |
| Scans and phone photos | Zonal capture reads fixed regions of the page image, at the positions the template defines. | Each value is found wherever it sits on the page, and scans and phone photos go in the same batch as digital PDFs. |
| Line items | A table definition per layout, specifying where rows and columns sit on the page. | “One row per line item” in the prompt, with exactly the columns you name. |
| Uncertain values | Confidence is scored on character recognition: how surely the engine read each glyph. | A value or a row the panel of AI agents cannot agree on is flagged as Review Needed, with what to check and where to look. |
| Mixed batches and languages | One template per layout: a mixed stream needs as many templates as it has layouts. | Mixed vendors, formats, and languages in one batch (up to 6,000 files) under a single prompt. |
| Ongoing maintenance | A template library that grows with every new layout and needs reconfiguring when one changes. | Nothing to maintain: there are no templates to update. |
A single fixed layout that never changes is exactly the case template extraction is designed for, and fully offline processing is something a cloud service can't offer.
Use cases
Who scans invoices here
Bookkeepers & accounting firms
Every client's invoices, scanned or emailed, with a saved prompt per client instead of a template per supplier: apply the right one with a click each month.
Accounts payable teams
Invoices from every supplier, scanned paper and emailed PDFs alike, in the columns your approval workflow and ERP import expect.
Developers & product teams
Invoice scanning inside your own workflow or product, through the REST API or the Node.js and Python SDKs, or run by your own agent. Structured JSON out, no OCR model to build or train.
Priced per page, not per template
50 free pages every month, then from $12 for 100 pages down to $0.06 a page at 10,000. You pay for pages processed and nothing else. There is no plan to size and no monthly charge: a quiet month costs nothing, and credits bought for a busy month keep for 18 months. Need more than 10,000 pages, a pro forma invoice, or a signed data processing agreement? Get in touch. Automate it with the REST API.
Questions
Invoice OCR software FAQ
What is invoice OCR software?
Software that reads invoices (scanned paper, PDFs, or photos) and converts them into structured data like Excel rows instead of images of text. Traditional invoice OCR relies on templates and capture zones configured per layout; AI-based OCR reads each invoice's actual layout, so a new vendor's invoice works on the first page with no setup.
How is this different from traditional OCR tools?
You describe the spreadsheet you want in plain words, and that is the whole setup: there are no templates, capture zones or per-vendor rules, so new vendors, redesigned layouts and mixed batches need nothing configured. OCR on its own only turns an image into text. Our AI reads the invoice the way you would: it knows an invoice date from a due date, and a credit note from an invoice.
Does it handle scanned paper invoices and photos?
Yes. Digital PDFs, scanned PDFs and photos (JPG, PNG) all work, lower-quality scans included, and they can go in the same batch. A value or a row the panel of AI agents cannot agree on, on a faint scan or a clean one, is flagged as Review Needed, with what to check.
Can it extract line items?
Yes. One row per line item with the columns you name (description, quantity, unit price, tax, total), or one row per invoice for header-level data: your prompt decides. An invoice whose line items run over several pages is read as one invoice.
Which languages and scripts does it read?
All major languages and scripts, including Latin, Cyrillic, Greek, Arabic, Hebrew, Devanagari, Thai and East Asian scripts. Invoices in different languages can go in one batch and come out in the same columns, with regional date, number and tax formats read in context.
How accurate is it?
A panel of AI agents has to agree on every value. A value or a row the panel cannot agree on is flagged as Review Needed, with what to check and where to look, so you check only the less certain values, not the whole spreadsheet. In the results viewer, one click opens that row beside the page it came from. A page or document that fails is reported, never skipped in silence, and you are not charged for it.
Can I try it free?
Yes. Every account includes 50 free pages per month with full functionality, no credit card required. After that it's pay-as-you-go from $12 for 100 pages, with no subscription.
Is there an API for invoice OCR?
Yes. A REST API with Python and Node.js SDKs runs the same extraction and returns structured JSON, for recurring workflows or embedding invoice scanning in your own product. Your own agent can also run the extraction itself, through the MCP server or the skill it installs from this site. Same account, same balance, same results in your dashboard.
Related guides
- Open-source OCR for invoice extraction: an honest assessment
- Choosing invoice data capture software: a buyer's checklist
- OCR preprocessing for invoice extraction
Invoices going straight into Excel? Convert invoices to Excel.
Scan your first invoices free
50 free pages every month. Sign up with an email address: no subscription, no credit card, and no templates to set up first.