Convert Invoices to Excel with AI
Extract line items, totals, and any field you name from PDF or scanned invoices — straight into Excel, CSV, or JSON. Any layout, any language, thousands at a time.
What would you like to extract?
- No templates or rules to set up
- Files auto-delete within 24h
- Never used for AI training
What you get: line items as clean spreadsheet rows
Your columns, your rules — described in the prompt. Anything the AI isn't confident about is flagged for review, never silently guessed.
| Invoice # | Vendor | Line Item | Qty | Amount | VAT | Source File | Review Needed |
|---|---|---|---|---|---|---|---|
| INV-4102 | Meridian Supplies | A4 copy paper, 5,000 sheets | 12 | 318.00 | 63.60 | supplier_batch.pdf | |
| INV-4102 | Meridian Supplies | Toner cartridge CE505X | 4 | 276.00 | 55.20 | supplier_batch.pdf | |
| INV-4102 | Meridian Supplies | Stapler, heavy duty | 6 | 84.00 | 16.80 | supplier_batch.pdf | |
| INV-2201 | Hartley Logistics | Freight — pallet delivery | 2 | 440.00 | 88.00 | [Page 3] supplier_batch.pdf | Verify unclear Qty |
| INV-2201 | Hartley Logistics | Fuel surcharge | 1 | 36.50 | 7.30 | [Page 3] supplier_batch.pdf | |
| 2026-088 | Kellner GmbH | Wartungsvertrag Q1 | 1 | €1,150.00 | €218.50 | german_invoices.pdf | |
| 2026-088 | Kellner GmbH | Ersatzteile — Filter | 8 | €96.00 | €18.24 | german_invoices.pdf | |
| INV-7734 | Brightway Media | Ad design — spring campaign | 1 | 950.00 | 190.00 | [Page 1] march_scans.pdf | |
| INV-7735 | Coastal Catering | Staff lunch — training day | 30 | 375.00 | 75.00 | [Page 2] march_scans.pdf | |
| CN-0410 | Meridian Supplies | Credit — returned toner | -1 | -69.00 | -13.80 | supplier_batch.pdf |
How to convert invoices to Excel
1. Upload your invoices
PDFs, scans, or photos — up to 6,000 files in one batch. Mixed vendors, layouts, languages, and even attached credit notes are fine.
2. Describe your spreadsheet
Name your columns and how rows should work — per invoice or per line item — in plain language. No templates, no field mapping, no rules engine.
3. Download and import
Excel, CSV, or JSON with a source-file reference on every row and Review Needed flags on anything uncertain. Import it anywhere.
Everything a real invoice batch throws at you
Line items and totals
One row per line item or one row per invoice — your choice. Header fields like invoice number and vendor can repeat on every row, ready for pivot tables and imports.
Custom columns via prompt
Need PO numbers mapped to an approval column, ticket references pulled from descriptions, or a one-line summary per invoice? Ask for it — the prompt is the configuration.
Any language, any currency
Mixed batches of English, German, Spanish, French, Greek, Chinese and more convert in one run, with currencies kept per invoice or normalized into their own column.
Scanned or digital invoices
Native PDFs, scans, and photos all work. Values the AI can't read confidently are flagged with Review Needed warnings instead of guessed.
Credit notes handled
Credit notes mixed into your batch are recognized — treat amounts as negative, separate them, or handle them your own way via the prompt.
Thousands at a time
Up to 6,000 files per batch and single PDFs up to 5,000 pages, at roughly 1–8 seconds per page. A source-file column ties every row back to its invoice.
Who converts invoices here
Bookkeepers & accounting firms
Turn each client's monthly invoice pile into clean spreadsheet data in one run — the largest group of paying users on the platform.
Accounts payable teams
Extract line items, map PO references, and prep invoices for approval workflows and ERP import without manual keying.
Business owners
Get supplier invoices into Excel for expense tracking, VAT returns, and tax prep — without learning new software. Describe what you need; that's it.
10 invoices or 10,000 — same simple prompt
1 credit = 1 page. 50 pages free every month, then pay-as-you-go from $25 for 250 pages — no subscription. Over 1 million pages processed. Automate recurring batches with the REST API.
Invoice to Excel FAQ
How do I convert a PDF invoice to Excel?+
Upload your invoices (PDF, JPG, or PNG), describe the columns you want in plain language — for example invoice number, date, vendor, net amount, tax, total — and download the result as Excel, CSV, or JSON. There are no templates to configure and no rules to write; the prompt is the whole setup.
Can it extract line items, not just invoice totals?+
Yes — line-item extraction is the most common job on the platform. Ask for one row per line item with the columns you need (description, quantity, unit price, tax, total) and each invoice's items become individual spreadsheet rows, with header fields like invoice number and vendor repeated on each row if you want them.
Does it work with scanned invoices and photos?+
Yes. Native PDFs, scanned PDFs, and photos (JPG, PNG) are all supported. Anything the AI can't read confidently gets a Review Needed flag rather than a silent guess.
What about invoices in other languages or currencies?+
Invoices in German, Spanish, French, Dutch, Greek, Polish, Chinese, and dozens of other languages convert the same way, including mixed batches. Multi-currency batches are fine — you can ask for the currency in its own column, or for amounts exactly as printed.
How does it handle credit notes mixed into a batch?+
Tell it what you want in the prompt — for example, treat credit note amounts as negative, or list them on their own rows. If your prompt doesn't mention credit notes and the AI encounters some, it tells you how it handled them in its notes on the run.
Can I import the output into QuickBooks, Xero, or Sage?+
The output is standard Excel (.xlsx), CSV (.csv), or JSON (.json), and you control the exact columns through your prompt — so you can shape the file to match whatever import format your accounting software or ERP expects.
Is it free?+
Every account includes 50 free pages per month with full functionality — no credit card required. After that it's pay-as-you-go from $25 for 250 pages, with no subscription.
How many invoices can I convert at once?+
Up to 6,000 files per batch, including single PDFs up to 5,000 pages, with typical processing around 1–8 seconds per page. For recurring volume there's a REST API with Python and Node.js SDKs.
Related guides
- How to convert PDF invoices to Excel: every method compared
- Automating invoice data entry into Excel
- Extracting invoice data from images
Also converting bank statements? Convert bank statements to Excel or CSV with the same prompt-based workflow.
Convert your first invoices free
50 pages free every month. No credit card, no templates, no subscription — upload invoices and download clean Excel in minutes.