AI PDF Data Extraction
Pull tables, line items, and fields out of business PDFs — scanned or digital — into clean Excel, CSV, or JSON. Describe what you need; no templates, no capture zones, no cleanup.
What would you like to extract?
- No templates or zone setup
- Combines batches into one sheet
- Files auto-delete within 24h
What you get: one clean sheet from a folder of PDFs
Your columns, described in the prompt. Anything the AI isn't confident about is flagged for review, never silently guessed.
| Item Code | Description | Qty | Unit Price | Amount | Source File | Review Needed |
|---|---|---|---|---|---|---|
| CB-1104 | Cable tray, galvanized 100mm | 40 | 18.60 | 744.00 | pricelist_q3.pdf | |
| CB-1108 | Cable tray, galvanized 200mm | 25 | 27.90 | 697.50 | pricelist_q3.pdf | |
| FX-0221 | Fixing kit, M8 assorted | 120 | 3.15 | 378.00 | [Page 2] pricelist_q3.pdf | |
| LT-3300 | LED batten 1500mm 4000K | 60 | 22.40 | 1,344.00 | [Page 3] pricelist_q3.pdf | |
| PV-8812 | Isolator switch 32A | 35 | 11.85 | 414.75 | scanned_rates.pdf | Verify unclear price |
| PV-8814 | Isolator switch 63A | 18 | 16.20 | 291.60 | scanned_rates.pdf | |
| CN-4410 | Conduit, PVC 25mm × 3m | 200 | 2.48 | 496.00 | supplier_b_rates.pdf | |
| CN-4415 | Conduit bends 25mm | 150 | 0.86 | 129.00 | supplier_b_rates.pdf | |
| GL-0034 | Gland pack, brass 20mm | 80 | 4.35 | 348.00 | [Page 2] supplier_b_rates.pdf | |
| TB-9920 | Terminal block strip 12-way | 90 | 1.95 | 175.50 | [Page 2] supplier_b_rates.pdf |
How to extract data from PDFs
1. Upload your PDFs
Digital, scanned, or photographed — up to 6,000 files per batch, single PDFs up to 5,000 pages. Mixed layouts are fine.
2. Describe the data you want
The table, the fields, the row logic — in plain language. That's the entire configuration, for every layout at once.
3. Download structured output
Excel, CSV, or JSON with a source-file reference on every row and Review Needed flags on anything uncertain.
Extraction, not conversion
PDF converters reproduce the page and leave you cleaning up the result. Extraction answers the question you actually have: what data is in these files?
The data, not the layout
Converters reproduce pages; extraction pulls the fields and tables you name into the exact columns you want — clean enough to use without manual fixup.
Hundreds of PDFs, one sheet
Up to 6,000 files per batch combined into one consistent spreadsheet, with a source-file column tying every row back to its document.
Multi-page tables handled
Tables that continue across pages or vary between documents are read in context — single PDFs up to 5,000 pages.
Scanned or digital
Digital PDFs, scans, and photos process in the same batch. Unreadable values get Review Needed flags, never silent guesses.
Any language or script
Latin, Cyrillic, Arabic, Hebrew, and East Asian scripts, with regional number and date formats read in context.
API and SDKs
The same extraction over a REST API with Python and Node.js SDKs returning structured JSON — for pipelines and product integrations.
Extracting a specific document type?
The same engine has dedicated pages for the most common jobs: invoices to Excel, bank statements to Excel or CSV, receipt OCR, and payroll data extraction.
PDF data extraction FAQ
How do I extract data from a PDF to Excel?+
Upload your PDFs (digital or scanned — images work too), describe the data you want in plain language — the table on each page, specific fields, one row per line item — and download the result as Excel, CSV, or JSON. There are no templates or capture zones; the prompt is the whole setup.
How is this different from a PDF-to-Excel converter?+
A converter tries to reproduce the whole page layout in a spreadsheet — headers, footers, and clutter included. Data extraction pulls out just the data you describe, shaped the way you need it: named columns, one row per record, combined across hundreds of files. If you've ever cleaned up a converter's output by hand, this is the step it was missing.
Can it extract tables that span multiple pages?+
Yes — tables that continue across pages, repeat headers, or vary between documents are read in context. Single PDFs up to 5,000 pages are supported, and each output row keeps a page-level source reference.
Does it work on scanned PDFs?+
Yes — scanned documents and photos (JPG, PNG) are processed the same way as digital PDFs. Values the AI can't read confidently are flagged with Review Needed warnings rather than silently guessed.
Can it combine many PDFs into one spreadsheet?+
Yes — that's the typical use: up to 6,000 files per batch, extracted into one consistent sheet with a source-file column tying every row back to its document.
What kinds of documents does it handle best?+
It's built for business documents — invoices, statements, receipts, payroll documents, reports, price lists, order confirmations — in any language or script. For the most common jobs there are dedicated pages: invoices to Excel, the bank statement converter, receipt OCR, and payroll data extraction.
Is it free?+
Every account includes 50 free pages per month with full functionality — no credit card required. After that it's pay-as-you-go from $25 for 250 pages, with no subscription.
Is there a PDF data extraction API?+
Yes — a REST API with Python and Node.js SDKs runs the same extraction and returns structured JSON, for recurring pipelines or embedding extraction in your own product.
Extract your first PDFs free
50 pages free every month. No credit card, no templates, no subscription — upload PDFs and download clean, structured data in minutes.