Invoice Data Extraction

Our invoice data extraction solution supports:

• PDF files (both native and scanned) up to 20MB per file and up to 250 pages per document

• Images (JPG and PNG) up to 5MB per file

• Batch processing of multiple files up to 350MB total

The system handles multi-page documents, PDFs containing multiple invoices, and line-item extraction with consistent accuracy throughout. For larger files or batches beyond these limits, we offer custom accommodations.

Our automated invoice extraction software achieves industry-leading 98%+ accuracy across diverse invoice formats—significantly outperforming traditional OCR solutions that typically reach only 60-80% accuracy and require extensive manual correction.

This exceptional accuracy comes from our specialized AI that understands invoice semantics rather than just recognizing text. Our system is continuously improving, delivering consistent results even with challenging invoices that confuse conventional extraction methods.

Traditional invoice extraction requires creating and maintaining templates for each vendor or invoice format—a time-consuming process that breaks whenever formats change. Our template-free approach eliminates this burden entirely.

Our AI adapts to any invoice layout it encounters, automatically identifying key data regardless of position or formatting. This means you can extract data from invoices from new vendors immediately without setup delays, and format changes don't disrupt your workflow—making our invoice extraction automation truly effortless.

Our invoice data extraction software can extract virtually any information from invoices, including:

• Header data (invoice numbers, dates, PO references)

• Vendor and customer information (names, addresses, tax IDs)

• Financial data (subtotals, tax amounts, discounts, totals)

• Line items (descriptions, quantities, unit prices, line totals)

• Payment details (terms, due dates, bank information)

• Custom fields specific to your industry or requirements

You define exactly what you need extracted using clear, descriptive instructions rather than complex rules or templates.

Our software automatically recognizes when the extraction task is for line item data to be extracted. Our invoice line extraction capability then automatically identifies and captures individual line items from invoices, regardless of table format or complexity. The system intelligently recognizes line item boundaries even when they span multiple pages or have unusual formatting.

Each extracted line can contain any corresponding data that you need (based on your instructions), and appears as a separate row in your output spreadsheet. This detailed extraction enables granular analysis of purchases, accurate cost allocation, and simplified reconciliation processes.

Yes, our solution makes it simple to extract data from PDF invoices directly to Excel (.xlsx format). The process is seamless:

• Upload your PDF invoices (single or batch)

• Specify what data you need in plain language

• Our AI processes the documents (~15 seconds per page)

• Download your structured Excel spreadsheet

The resulting spreadsheet is formatted for immediate use in financial analysis or direct import into accounting systems, with each data point precisely extracted and organized.

Yes, our invoice data extraction using AI excels with multilingual documents. The system can:

• Process invoices in any major language, including Asian character sets

• Handle mixed-language documents in the same batch

• Accept extraction instructions in your preferred language

• Standardize outputs to your required language when needed

• Standardize dates or extract currency denominators if you instruct it to

This multilingual, multi-format capability is particularly valuable for global businesses, companies with international suppliers, or firms serving multilingual clients.

Our invoice extraction tool uses a simple natural language approach:

1. **Name the data clearly**: Use specific names like 'Invoice reference number' or 'Recipient business name'

2. **Add AI guidance** (optional): Provide specific instructions like 'Extract in DD MONTH YYYY format' or 'Look for this in the footer area'

This intuitive process requires no technical expertise or complex rule creation. Simply describe what you need in plain language, and the AI does the work of locating and extracting that information accurately.

Our invoice data extraction service streamlines accounting workflows by:

• Delivering results in Excel format (.xlsx) specifically designed for easy import into accounting systems

• Providing consistent, data formatting that matches your accounting software requirements

• Enabling batch processing with saved extraction templates via the 'Re-use instructions' feature

• Including reference columns showing source documents for audit trails

This automation eliminates manual data entry, reduces errors by 65%, and typically cuts invoice processing costs by 80% compared to traditional methods.

Our PDF invoice extraction technology processes documents at approximately 15 seconds per page, making it significantly faster than manual entry. For perspective:

• A batch of 100 single-page invoices: ~17 minutes

• A 25-page PDF with multiple invoices: ~4-5 minutes

• 50 mixed document types: ~8-10 minutes

This efficiency means you can extract data from invoices in minutes rather than hours, freeing your team to focus on higher-value activities while achieving better-than-manual accuracy.

Our invoice extraction software excels with complex elements like tables, which often challenge traditional solutions. The AI uses advanced reasoning to:

• Identify table structures regardless of formatting or position

• Maintain relationships between column headers and cell values

• Handle tables spanning multiple pages without data loss

• Extract nested tables and hierarchical data accurately

This sophisticated approach ensures complete and accurate data extraction from invoices with even the most complex layouts or multi-page tables.

When our invoice data extraction system cannot confidently extract certain data points, it clearly marks the cell with a '--' value in your results spreadsheet (or with your custom missing data marker if specified).

After processing, we recommend:

• Using Ctrl/Cmd+F to search for instances of'--' values

• Reviewing any alerts for failed pages

• Checking warnings for files where no invoice data was extracted

• Performing sample reviews to verify overall accuracy

This transparent approach to data quality ensures you always know exactly what information was successfully extracted.

Our system is designed for maximum reliability, but occasionally certain pages may fail to process. When this happens:

• You'll receive clear alerts identifying which files or page numbers had issues

• Failed pages don't consume any credits

• You can re-attempt extraction on those specific files

This approach ensures you only pay for successful extractions while maintaining complete visibility into any processing challenges.

Our invoice data extraction service uses a simple, transparent credit system:

• PDF documents: 1 credit per page

• Images (JPG/PNG): 1 credit per image

• Only successful extractions use credits

• Failed pages don't count against your limit

• When you create an ccount you can use 50 credts each month for free

• Additional purchased credits are valid for 18 months from purchase

The pay-as-you-go approach (ranging from $0.12-$0.19 per page based on volume) for purchasing credits ensures you only pay for actual usage, with no subscriptions or hidden fees.

Security is fundamental to our invoice data extraction using AI. We implement comprehensive protections including:

• Enterprise-grade encryption for all data in transit

• Secure cloud storage on U.S.-based servers

• Cloudflare security infrastructure

• Automatic deletion of source documents after 24 hours

• User access controls for team environments

• No third-party data sharing under any circumstances

These measures ensure your sensitive financial documents remain completely protected throughout the extraction process.

Yes, you can use our invoice data extraction software for free once you've created an account, with no credit card details required. You can process 50 pages per month for free so you can experience firsthand:

• Our 98%+ accuracy with your specific documents

• The template-free processing approach

• Customizable extraction capabilities

• The intuitive natural language interface

Simply click any one of the 'Sign-up' or get started buttons on this page to start extracting from invoices for free today.

To get the most from our invoice data extraction software:

• Start with a small test batch to verify extraction accuracy

• Use clear, descriptive data names (e.g., 'Invoice reference number')

• Add specific format instructions when needed (e.g., 'Format as DD-MM-YYYY')

• Utilize the 're-use instructions' feature for consistent processing across batches

These best practices will help you achieve optimal results while automating invoice extraction workflows.

Businesses using our invoice data extraction software typically experience:

• 80% reduction in processing costs compared to manual methods

• 65% fewer errors in extracted data

• 90% time savings for accounting/finance staff

• Faster payment processing and improved cash flow

• Ability to scale invoice processing without adding headcount

For a typical business processing 1,000 invoices monthly, this translates to approximately 160 hours saved and thousands of dollars in reduced labor costs each month.

While our invoice extraction software delivers value across all sectors, we see particularly strong results in:

• Accounting firms processing diverse client documents

• Manufacturing companies handling high supplier invoice volumes

• Healthcare organizations managing complex billing documentation

• Professional services firms with detailed client billing requirements

• Distribution and retail businesses processing vendor invoices

• Charities and non-profits managing mixed invoices in multiple languages

The flexibility of our AI approach adapts to each industry's unique invoice characteristics and extraction requirements.

Our automatic invoice data extraction system reduces errors in several key ways:

• Eliminates human transcription errors that occur during manual data entry

• Maintains consistent extraction patterns across all documents

• Understands context to correctly identify data even when poorly formatted

• Clearly marks uncertain data rather than making assumptions

• Provides comprehensive audit trails linking extracted data to source documents

These capabilities typically reduce overall error rates by 65% compared to manual processing or traditional OCR methods.