Invoice Data Extraction
Simply prompt our AI to extract data from your invoices to Excel.
Automate everything from standard PDFs to mixed, messy batches — no templates.
Trusted by accounting and AP teams processing 1M+ invoices
Click to upload or drag and drop files here
PDF, JPG, PNG & scanned documents
Files encrypted & deleted ≤ 24 hours
Never used to train AI models
Built for High-Volume Bulk Processing
Up to 5000 pages
per single PDF file
Up to 6000 files
per single batch
1-8 seconds
average per page
Parallel Processing
run multiple tasks at once
Extract data from invoices using only natural language prompts
Save your prompts to your library for consistent results every time.
Simply tell the AI what to extract
Use natural language - no complex rules or rigid templates needed
Use any language
Extraction Capabilities for Accounting & AP
Our PDF invoice data extraction software converts invoices to Excel — built for accounting, bookkeeping, and Accounts Payable (AP).
Invoices
Invoices & Credit Notes
Invoice Packets
Invoice, PO & delivery notes
Line items
Individual products/services
Tax data
VAT, GST & Sales Tax
Financial Statements
Bank & Card statements
Utility Bills
Electric, Gas, Telecom
Payroll
Employee payment data
Inventory
Stock & product lists
Receipts
Expense confirmations
What you get: Clean, structured spreadsheets
Columns shown below are illustrative — actual columns are created per task based on your instructions or fields determined by AI.
| Invoice # | Date | Vendor | Amount | Tax | Total | Source File |
|---|---|---|---|---|---|---|
| INV-2025-001 | 03/15/2025 | Acme Corp | $1,250.00 | $125.00 | $1,375.00 | invoice_batch_01.pdf |
| INV-2025-002 | 03/16/2025 | Tech Solutions | $3,500.00 | $350.00 | $3,850.00 | [Page 1] march_invoices.pdf |
| INV-2025-003 | 03/16/2025 | Office Direct | $890.00 | $89.00 | $979.00 | [Page 2] march_invoices.pdf |
| INV-2025-004 | 03/17/2025 | Global Logistics | €2,100.00 | €441.00 | €2,541.00 | EU_invoice_452.pdf |
| INV-2025-005 | 03/18/2025 | Marketing Plus | $5,000.00 | $500.00 | $5,500.00 | [Pages 1, 2, 3] vendor_docs.pdf |
| INV-2025-006 | 03/19/2025 | Cloud Services | $750.00 | $75.00 | $825.00 | [Page 4] vendor_docs.pdf |
| INV-2025-007 | 03/20/2025 | Facilities Mgmt | $1,200.00 | $120.00 | $1,320.00 | facilities_inv.png |
| INV-2025-008 | 03/21/2025 | Regional Transport | $2,420.00 | $242.00 | $2,662.00 | regional_transport_0321.pdf |
| INV-2025-009 | 03/22/2025 | Northstar Labs | $6,780.00 | $678.00 | $7,458.00 | northstar_invoice_0322.pdf |
| INV-2025-010 | 03/23/2025 | Precision Tools | $1,980.00 | $198.00 | $2,178.00 | precision_tools_0323.pdf |
| INV-2025-011 | 03/24/2025 | Delta Office | $420.00 | $42.00 | $462.00 | [Page 1] archive_april.pdf |
Trusted by Finance Teams Worldwide
Enterprise-Grade Security & Compliance
Built for finance teams of any size. DPA includes CCPA + GDPR/UK GDPR terms.
No AI Training
We use AI for inference only to extract your fields. We do not permit model training on your content and disable/minimize provider retention where configurable.
Short Retention Windows
Source files and pipeline logs auto-delete ≤24 hours. Generated spreadsheets are kept 90 days for convenience. You can delete any task and its data at any time.
US‑Based Hosting
Primary application hosting, databases, and file storage are in the United States. Some AI inference may run on providers’ global infrastructure with no-training and restricted retention controls.
Secure by Design
Encryption in transit (TLS 1.2+) and at rest (AES-256-equivalent). Row-Level Security (RLS) enforces strict per-account data isolation.
No Ads. No Resale.
We don’t sell personal information and don’t share it for cross-context behavioral advertising.
Our framework is transparent. For business users, our Data Processing Addendum (DPA) applies automatically; a countersigned copy is available on request.
48-hour incident notification commitment•Live Subprocessors with 15-day advance change notice•US state privacy & GDPR/UK GDPR rights supported
Audit-ready documentation:
Automate Your Workflow: Extract Invoice Data to Structured Excel
How It Works
- 1
Submit Documents
Upload large batches of mixed documents or multi-page PDFs.
- 2
Add Prompt
Select a saved prompt from your Prompt Library or create a new one.
- 3
Receive Ready‑to‑Use Data
Download a clean .xlsx with standardized columns and types.
I'm processing invoices for payment. Extract Date, Vendor, Net Amount, Tax, Total. One row per invoice
| Date | Vendor | Net Amount | Tax | Total | Source File |
|---|---|---|---|---|---|
| 2025-12-15 | Acme Corp | $1,250.00 | $125.00 | $1,375.00 | invoice_batch_01.pdf |
| 2025-12-16 | Global Supplies | $3,500.00 | $350.00 | $3,850.00 | [Page 1] march_invoices.pdf |
| 2025-12-17 | Tech Solutions | $890.00 | $89.00 | $979.00 | [Page 2] march_invoices.pdf |
| 2025-12-18 | Office Direct | $2,100.00 | $210.00 | $2,310.00 | EU_invoice_452.pdf |
| 2025-12-19 | Regional Transport | $2,420.00 | $242.00 | $2,662.00 | regional_transport_0321.pdf |
Spreadsheet is immediately usable for formulas, pivot tables, and uploads to accounting/ERP systems.
Native Excel Types
Values are correctly formatted in Excel (numbers as numbers, dates as dates) based on AI analysis or your instructions.
Consistent Formatting
Our AI applies consistent formatting for currencies, dates, and other fields automatically or based on your instructions.
Easy Verification
Every row includes a 'Source File' column showing the originating file and page number. If the AI made any assumptions — such as choosing between two possible 'Total' fields — it flags them after extraction and suggests how to make your prompt more explicit.
Start simple. Add precision when you need it.
Write a one-liner and let the AI handle the rest — or define exact fields, formats, and business rules for repeatable, auditable workflows.
Let AI write your prompt
Not sure where to start? Upload your files, describe your goal, and let the AI analyze your documents and generate a tailored prompt. Adjust it if needed, then run.
Simple prompts
List the fields you need; the AI selects the right formats and handles document structure.
Detailed prompts
Define defaults, conditional logic, page filtering, and column formatting for complete control.
What You Can Extract
From standard invoices to purchase orders, tax filings, and high-volume payroll — extract structured data from the financial documents your team processes every day.
Invoice Data Extraction
Extract key invoice-level data with one spreadsheet row per invoice:
Invoice Line Extraction
Extract individual line items with one spreadsheet row per item:
Image & Scan Support
Extract data from images (JPG, PNG) with the same accuracy as PDFs. Perfect for mobile captures and scans.
Additional Extraction Types
Tax Extraction
VAT, GST, and sales tax data for compliance and filing
Purchase Order Data
Extract PO numbers, quantities, and amounts from invoices and purchase orders for reconciliation
High-Volume Documents
Extract thousands of rows from lengthy invoices, inventory reports, payroll files, or product lists — accurately and at speed
Payroll Data Extraction
Employee payment data from payslips and payroll reports
And many more
Our AI handles a wide range of financial and operational documents beyond those listed above, including bank statements, expense claims, utility bills, receipts, vendor statements and more.
50 pages free monthly • No credit card required
Built for Production Workflows
From ad-hoc tasks to month-end close — your prompts and output stay consistent at any scale.
Save prompts and apply them to future batches with one click
Build a library by workflow, client, or document type — so your team produces identical output structures every time.
Upload documents exactly as you receive them
Mixed formats, languages, and layouts in the same job. The AI identifies document types within multi-invoice PDFs, handles invoices and credit notes together, and automatically filters out email cover pages, remittance advice, and other non-invoice pages.
Output structured to match your existing systems
Correctly typed Excel columns, consistent date and currency formatting, and a fixed column layout that stays identical across every batch — ready for your ERP, accounting software, or analysis workflows.
Want more detail on prompt controls, formatting options, and extraction recipes? Read the Extraction Guide
For Every Finance Role
Simple enough for immediate tasks. Powerful enough for enterprise-scale processing.
For Accounts Payable Departments
Faster Month-End Close
Reduce the time spent processing invoices during payment cycles and period-end closing.
Less Manual Reconciliation
Higher extraction accuracy means fewer errors to catch and correct downstream.
Handles Volume Spikes
Process large mixed-vendor batches as they arrive — no need to sort, split, or reformat before uploading.
For Accountants & Bookkeepers
Consistent Across Clients
Save prompt templates per client to produce identically structured output for every batch — regardless of how different their suppliers’ documents look.
One Tool for Every Document Type
Invoices, credit notes, bank statements, payroll reports, tax documents — handle all your extraction tasks in a single platform instead of juggling multiple tools or manual processes.
Line-Item Granularity
Capture individual product codes, quantities, and unit prices when you need detail beyond invoice totals.
For Financial Controllers & CFOs
Lower Processing Costs
Replace manual data entry or more expensive extraction software with a pay-as-you-go model and no per-seat fees.
More Reliable Data
Consistently extracted, correctly typed output — free from the inconsistencies of manual entry or traditional OCR.
Free Up Your Team
Redirect staff time from data entry to higher-value work like financial analysis and forecasting.
For Business Owners & Operators
No Setup, No Learning Curve
Upload your documents and describe what you need in plain language — or let the AI suggest a prompt for you.
Minutes, Not Hours
Convert a backlog of invoices or receipts into organized spreadsheets in a fraction of the time.
No Subscription Required
50 free pages every month. Purchase additional credits only when you need them — no commitments or recurring fees.
Team Accounts
Create a team and let multiple colleagues share a single credit pool. Unlimited seats, no per-user fees.
For Everyone
What every team member gets access to.
Shared Credit Pool
All team members draw from a single balance — both free and purchased credits.
Unlimited Seats
Add as many team members as you need. No per-user fees, ever.
Individual workspaces
Each member has their own account, history, and saved prompts.
Simultaneous Access
Multiple team members can work concurrently with no conflicts.
For Admins
Full visibility and control over your team.
Usage Visibility
Admins see all team activity — who ran what extractions and when.
Full Task Access
View, download, and manage extraction results for any team member.
Purchase History
Track all credit purchases across the team in one place.
Member Management
Invite members by email, assign admin roles, and manage the team.
50 free credits per month — Teams receive the same monthly free allocation as individual accounts. Any member can purchase additional credits.
Start free, purchase if you need more
Get 50 pages free every month. Purchase additional credits only when you need them.
Free Tier
50 pages every month
No credit card required. Purchase credits only if you need more pages.
Free usage of 50 pages every month with no expiration.
Frequently Asked Questions
Quick answers to help you get started with confidence
For detailed information on our pay-as-you-go model, please see our Pricing Page, which includes its own FAQ section.
Common Questions About Our Service
12 topics coveredHave more questions? Contact support for immediate assistance.
Articles & Analysis
Perspectives on financial data automation and processing efficiency
Latest Articles
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Learn how to automate invoice processing in SAP using OCR-based invoice scanning solutions. This guide compares SAP’s built-in scanning tools and third-party add-ons, highlighting how automated invoice data extraction can streamline your AP workflows.
Restaurant Invoice Scanning: Automating Invoice Processing in the Hospitality Industry
A guide for restaurant owners and managers on automating invoice scanning. Learn how OCR tools can digitize supplier invoices and receipts in hospitality, saving time and reducing errors in restaurant accounting.
Purchase Invoice Scanning Software: Automating Your Procure-to-Pay Process
Learn how purchase invoice scanning software can digitize procure-to-pay workflows. This article explains how OCR tools capture invoice and PO data, speeding approvals and improving accuracy in procurement accounting.
Technical Specifications
A detailed specification of the platform's architecture, capabilities, and security protocols, designed for automated data extraction from invoices and other financial documents.
Core Engine: AI Invoice Data Extraction Software
Our platform is a purpose-built system, not a generic extraction tool. It is engineered with a multi-model AI architecture to perform automatic invoice data extraction with high precision, overcoming the shortcomings of other technologies.
Document & Format Handling
As a dedicated invoice extraction tool, the platform is built to process diverse document types, formats, and structures within a single, unified workflow.
Data Extraction Scope & Granularity
The system is engineered for comprehensive and flexible data extraction from invoices and related document types, capturing information at various levels of detail.
Output Specification & Integration
The final output is ready for download immediately on completion of the extraction task and can be used for seamless integration with existing financial workflows.
System Performance & Reliability
Key performance metrics are centered on speed, accuracy, and efficiency to support professional accounting and administrative workflows.
Security Architecture & Protocol
Data security is a foundational component of the service, architected to ensure the integrity and confidentiality of client financial documents.
API Access
Integrate our extraction capabilities directly into your systems — coming February 2026