AI Receipt OCR
Scan a month of receipts, your own or every client's, into Excel, CSV or JSON: date, merchant, category, VAT and total, in the columns you choose. Phone photos, scans or PDFs, in any language, thousands at a time.
What would you like to extract?
- Photos of paper receipts work
- No templates or rules to set up
- Uploaded documents deleted within 48 hours
The output
What you get: every receipt as a categorized row
Your columns and your categories, described in the prompt. A value or a row the panel of AI agents cannot agree on is flagged as Review Needed, with what to check.
| Date | Merchant | Category | Net | VAT | Total | Source File | Review Needed | |
|---|---|---|---|---|---|---|---|---|
| 2 | 02/06/2026 | City Fuel Station | Vehicle: fuel | 78.20 | 15.64 | 93.84 | IMG_4021.jpg | |
| 3 | 03/06/2026 | Harbour Restaurant | Meals: client | 64.50 | 12.90 | 77.40 | IMG_4025.jpg | |
| 4 | 05/06/2026 | BuildFast Trade Supplies | Materials | 312.75 | 62.55 | 375.30 | [Page 1] receipts_june.pdf | |
| 5 | 07/06/2026 | Metro Taxi Co. | Travel | 22.00 | 4.40 | 26.40 | IMG_4033.jpg | |
| 6 | 09/06/2026 | Office Depot | Office supplies | 45.80 | 9.16 | 54.96 | [Page 1] receipts_june.pdf | |
| 7 | 11/06/2026 | Parkside Garage | Vehicle: repairs | 196.00 | 39.20 | 235.20 | IMG_4040.jpg | Verify faded print |
| 8 | 14/06/2026 | Hotel Astoria | Travel: lodging | 240.00 | 48.00 | 288.00 | [Page 2] receipts_june.pdf | |
| 9 | 17/06/2026 | Kafenion Elia | Meals: travel | 18.40 | 4.42 | 22.82 | athens_trip.pdf | |
| 10 | 21/06/2026 | Express Courier | Postage | 12.90 | 2.58 | 15.48 | [Page 3] receipts_june.pdf | |
| 11 | 28/06/2026 | City Parking | Travel: parking | 8.00 | 1.60 | 9.60 | IMG_4058.jpg |
Three steps
How to scan receipts to Excel
Upload your receipts
Phone photos, scans or PDFs, a handful or a whole month's. One PDF holding fifty scanned receipts is fine.
Describe your spreadsheet
Name your columns and categories in plain words, one row per receipt or per line item. Where your instructions or the receipts leave something genuinely open, our AI can stop and ask you rather than decide on its own.
Download your expense spreadsheet
Excel, CSV or JSON, and every row carries the file and page it came from. A Review Needed flag says what to check, and in the results viewer one click opens that row beside the receipt it came from.
Capabilities
From crumpled, faded receipts to figures you can rely on
Photos, scans, and PDFs
Phone photos and thermal-paper prints, scans and digital PDFs, in any language or currency, all in the same batch.
A panel of AI agents has to agree on every value
On every date, merchant, VAT amount and total, so you are not trusting a single pass over a faded photo.
What the panel cannot agree on is flagged as Review Needed
With what to check and where to look, so you check only the less certain values, not every receipt.
A receipt or page that fails is reported, never skipped in silence
You are told which file, and you are not charged for it.
A single PDF up to 5,000 pages, a batch up to 6,000 files
Every page and every file read and checked the same way as the first, so a month of receipts or a client's whole year goes in as one job, and several jobs can run at once.
The same columns and formats, every time
The same columns, categories, date and number formats for every receipt, and again next month, so it imports into your accounting software without hand-fixing.
Use cases
Who scans receipts here
Bookkeepers & accounting firms
Each client's receipts in one job, as categorized rows with the VAT broken out. Save a prompt for each client and apply it with a click.
Business owners
Photograph receipts through the month, then turn them into one expense sheet, categorized your way, for your accountant or your tax return. No app to install.
Finance & expense teams
Staff expense receipts at volume, with your category mapping applied. The whole team works from one shared balance, with unlimited seats and no per-user fees.
Ten receipts or ten thousand: same simple prompt
50 free pages every month, then one credit per photo or PDF page. You pay for pages processed and nothing else. There is no plan to size and no monthly charge: a quiet month costs nothing, and credits bought for a busy month keep for 18 months. Automating it from your own system? Use the REST API.
Questions
Receipt OCR FAQ
How do I scan receipts into Excel?
Upload your receipts as PDF, JPG or PNG; phone photos and scans both work. Say what you need in plain words, for example date, merchant, category, net, VAT and total, or say nothing and our AI works the columns out from the receipts. Download the result as Excel, CSV or JSON.
Does it work with photos of paper receipts?
Yes. Phone photos, scans and digital PDFs all work, including crumpled receipts and faded thermal paper. A value or a row the panel of AI agents cannot agree on is flagged as Review Needed, with what to check, so you check only the less certain values, not every receipt. In the results viewer, one click opens that row beside the photo it came from.
Can it extract line items, or just receipt totals?
Both. You choose in the prompt. One row per receipt (date, merchant, total) is the common bookkeeping shape; one row per line item (item, quantity, price, with the merchant and date repeated) is there when you need item-level detail from store or supplier receipts.
Can it categorize expenses automatically?
Yes. Describe the categories you use and the AI assigns them as it extracts, for example travel, meals, fuel, materials, or office supplies. You can also give mapping rules in plain language, like treating any fuel-station merchant as vehicle expenses.
What about receipts in other languages or currencies?
Receipts in German, Spanish, Greek or any other language convert the same way, and one batch can mix them. Ask for the currency in its own column, or for amounts exactly as printed.
Is there a receipt OCR API?
Yes. The same extraction runs through a REST API from any language, with Node.js and Python SDKs, and your own agent can run it through the MCP server or the skill it installs from this site. The extracted rows come back as JSON, with the Review Needed items alongside, or as an Excel, CSV or JSON file.
Is it free?
Every account includes 50 free pages per month with full functionality, no credit card required. After that it's pay-as-you-go from $12 for 100 pages, with no subscription.
How many receipts can I process at once?
Up to 6,000 files in one batch, and a single PDF up to 5,000 pages, so a month of receipts or a client's whole year goes in as one job. Every page and every file is read and checked the same way as the first, and several jobs can run at once.
Related guides
- How to scan receipts to Excel: methods compared
- Choosing a receipt scanner for QuickBooks
- Types of receipts in accounting
Also converting invoices or bank statements? Invoices to Excel and bank statements to Excel or CSV use the same prompt-based workflow.
Scan your first receipts free
50 free pages every month. Sign up with an email address: no subscription, no credit card.